The Annual Meeting of the American Society of Clinical Oncology will be held May 29-June 2, 2020 at McCormick Place in Chicago, Illinois. The Meeting is a forum for cutting edge scientiﬁc and educational developments in oncology. It is a platform for the release of thousands of scientiﬁc abstracts-highly anticipated research news for many people, including patients, survivors, caregivers, and the general public.
Following is a brief overview of the opportunities available to patient advocates. We encourage you to share this information with any colleagues who may be involved in planning your organization's participation in the ASCO Annual Meeting.
ASCO-Sponsored Patient Advocacy Booth
The application period for the 2020 ASCO-Sponsored Patient Advocacy Booth is now open. Booth applications will be accepted between 1/27/20 at 12:00 PM Eastern through 1/31/20 at 12:00 PM Eastern. Access the fillable form now, to complete your application for the 2020 ASCO-Sponsored Patient Advocacy Booth. Once your application has been submitted, you will receive an email confirmation. All applicants will be contacted the week of 2/2/20. For questions or concerns, please contact email@example.com or 571-483-1426.
The ASCO-Sponsored Patient Advocacy Booth is designed to give not-for-proﬁt patient advocacy organizations an opportunity to promote their resources and services to the professional oncology community. This booth, which includes 40 patient advocacy organizations, provides a venue where participants can display materials and where patient advocates can meet, interact, and exchange information with meeting attendees. Organizations exhibiting in the ASCO-Sponsored Patient Advocacy Booth receive two complimentary session access passes that their exhibit staﬀ may use to attend the non-ticketed meeting sessions. These passes may be picked up onsite, in the Patient Advocate Lounge, Room S402 of McCormick Place.
Individual Patient Advocacy Booths
Individual exhibit booths, also near the front of the Oncology Professionals Hall, are available to patient advocacy organizations at a reduced rate and granted on a ﬁrst come-ﬁrst served basis, based on eligibility criteria. Organizations exhibiting in an individual patient advocacy booth receive two complimentary session access passes that their exhibit staﬀ may use to attend the non-ticketed meeting sessions. These passes may be picked up onsite, in the Patient Advocate Lounge, Room S402 of McCormick Place. To inquire about an individual booth, please contact firstname.lastname@example.org.
Reduced Registration Rate for Patient Advocates (for non-exhibitors)
Patient advocates may register to attend the 2020 Annual Meeting at a reduced rate. There is no onsite approval for the patient advocate rate. Each individual must be approved by ASCO staﬀ in order to register at this reduced rate. (Patient Advocate members of ASCO may register online and do not need approval). Those that are approved will receive a registration code and instructions. Registration rates, deadlines, criteria, and instructions are available on the Patient Advocate section of the ASCO Annual Meeting website, under 'Special Rate Categories.'
Patient advocate registration includes:
Access to all Educational Sessions and Scientiﬁc Sessions
Access to Poster Sessions
Access to 2020 ASCO Annual Meeting Videos and Slides
Access to the Patient Advocate Lounge, Room S402
Downloadable Meeting Materials: ASCO Educational Book, Annual Meeting Proceedings Part I, Annual Meeting Program, and the ASCO Daily News, including Annual Meeting Proceedings Part II
Ability to purchase a Ticketed Session Pass
ASCO President's Reception
Registered patient advocates are invited to attend the ASCO President's Reception from 7 to 10 PM on Sunday, May 31 in Chicago, IL (location to be determined). Invitations will be sent in early May 2020. For those exhibiting on behalf of a patient advocacy or non-profit organization, we are able to accommodate up to 2 representatives per organization.
Patient Advocate Lounge – Room S402, McCormick Place
The Patient Advocate Lounge serves as a home base where advocates can gather in a relaxed environment to take a break, utilize the computer terminals, network with others, and peruse ASCO patient information materials. Continental breakfast is available each morning and lunch is available on Saturday, Sunday, and Monday. Advocates can obtain patient advocate and cancer survivor ribbons in the Lounge. Exhibitors may pick up complimentary session access passes in the Lounge as well. The Patient Advocate Lounge is Room S402 at McCormick Place.
2020 Lounge Hours:
Annual Meeting Video and Slide Bundle
Unable to attend ASCO Annual Meeting? You may want to consider a subscription to the Annual Meeting Video and Slide Bundle. This product is for people who do not attend the meeting and would like access to the meeting presentations. A discounted rate is available for patients, survivors, caregivers, and advocates, so please contact email@example.com if you are interested in purchasing this product.
The Conquer Cancer Patient Advocate Scholarship Program
The Conquer Cancer Patient Advocate Scholarship Program provides scholarships for patient advocates to attend ASCO-sponsored Symposia and the ASCO Annual Meeting to learn of important advances in their areas of interest. Scholarships help cover travel, hotel, and registration expenses and are based primarily on ﬁnancial need, advocacy experience, and current advocacy activities and involvement. Find more information here.
Visit Cancer.Net's ASCO Annual Meetings section to review a searchable news archive from past Meetings.
Sign up now to receive the free newsletter Inside Cancer.Net.
Search the abstracts from the 2019 ASCO Annual Meeting by visiting the ASCO Abstract Database.
Questions about ASCO’s patient advocacy programs can be directed to firstname.lastname@example.org.