Patient Advocate Programs at the ASCO Annual Meeting

The ASCO 2021 Annual Meeting will take place June 4-8, 2021 at McCormick Place in Chicago, Illinois. The Annual Meeting is a forum for cutting edge scientific and educational developments in oncology. It is a platform for the release of thousands of scientific abstracts-highly anticipated research news for many people, including patients, survivors, caregivers, and the general public. Registration and hotel reservations will open in January 2021.

Following is a brief overview of the opportunities available to patient advocates. We encourage you to share this information with any colleagues who may be involved in planning your organization's participation in the ASCO Annual Meeting.

ASCO-Sponsored Patient Advocacy Booth

The ASCO-Sponsored Patient Advocacy Booth is designed to give not-for-profit patient advocacy organizations an opportunity to promote their resources and services to the professional oncology community. This booth, which includes 40 patient advocacy organizations, provides a venue where participants can display materials and where patient advocates can meet, interact, and exchange information with meeting attendees. Organizations exhibiting in the ASCO-Sponsored Patient Advocacy Booth receive two complimentary session access passes that their exhibit staff may use to attend the non-ticketed meeting sessions. These passes may be picked up onsite, in the Patient Advocate Lounge, Room S402 of McCormick Place. 

Individual Patient Advocacy Booths

Individual exhibit booths, also near the front of the Oncology Professionals Hall, are available to patient advocacy organizations at a reduced rate and granted on a first come-first served basis, based on eligibility criteria. Organizations exhibiting in an individual patient advocacy booth receive two complimentary session access passes that their exhibit staff may use to attend the non-ticketed meeting sessions. These passes may be picked up onsite, in the Patient Advocate Lounge, Room S402 of McCormick Place. To inquire about an individual booth, please contact patientadvocates@asco.org.

Reduced Registration Rate for Patient Advocates (for non-exhibitors)

The is no registration rate for patient advocates registering to attend the 2021 ASCO Annual Meeting. Each individual must be approved by ASCO staff in order to register at this reduced rate. (Patient Advocate members of ASCO may register online and do not need approval). Those that are approved will receive a registration code and instructions. There is no onsite approval for the patient advocate rate. Registration rates, deadlines, criteria, and instructions are available on the Patient Advocate section of the ASCO Annual Meeting website, under 'Special Rate Categories.'

ASCO President's Reception

Patient advocates registered for the ASCO Annual Meeting are invited to attend this special event. The ASCO President's Reception will take place in Chicago, IL (location to be determined). Invitations will be sent in early May 2021. For those exhibiting on behalf of a patient advocacy or non-profit organization, we are able to accommodate up to 2 representatives per organization.

Patient Advocate Lounge – Room S402, McCormick Place

The Patient Advocate Lounge serves as a home base where advocates can gather in a relaxed environment to take a break, utilize the computer terminals, network with others, and peruse ASCO patient information materials. Advocates can obtain patient advocate and cancer survivor ribbons in the Lounge. Exhibitors may pick up complimentary session access passes in the Lounge as well. The Patient Advocate Lounge is Room S402 at McCormick Place.

The Conquer Cancer Patient Advocate Scholarship Program

The Conquer Cancer Patient Advocate Scholarship Program provides scholarships for patient advocates to attend ASCO-sponsored Symposia and the ASCO Annual Meeting to learn of important advances in their areas of interest. Scholarships help cover travel, hotel, and registration expenses and are based primarily on financial need, advocacy experience, and current advocacy activities and involvement. For more information on the Conquer Cancer Patient Advocate Scholarship Program, can be found in another section of this website. 

More Information: 

Visit ASCO's Meeting Library for access to abstracts, videos, slides, and posters presented at the 2020 ASCO Virtual Scientific Program. 

Read ASCO's statement on COVID-19 and Coronavirus and COVID-19: What People with Cancer Need to Know.

Visit Cancer.Net's ASCO Annual Meetings section to review a searchable news archive from past Meetings.

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