Patient Advocate Programs at the ASCO Annual Meeting

Watch a short video about ASCO's patient advocacy programs:

Read an article in the National Cancer Institute's Cancer Bulletin about ASCO's Annual Meeting Programs for patient advocates, Cancer Advocates at ASCO: Connecting for a Cause.

The Annual Meeting of the American Society of Clinical Oncology will be held June 3-7, 2016 at McCormick Place in Chicago, Illinois. The Meeting is a forum for cutting edge scientific and educational developments in oncology. It is a platform for the release of thousands of scientific abstracts-highly anticipated research news for many people, including patients, survivors, caregivers, and the general public.  The theme for the meeting is Collective Wisdom: The Future of Patient-Centered Care and Research. Spanning disciplines, disease sites, and treatment approaches, it is our combined knowledge that will shape the future of patient care and research. We must partner with health care professionals and specialists of diverse backgrounds to meet the evolving challenges in providing optimal care to people with cancer. With exciting advances in big data technology, our collective wisdom will become all the more powerful as new insights will be revealed in seconds, not years. The impact of our wisdom, however, can only be as great as our ability to strengthen the delivery of and access to high-quality cancer care.

Following is a brief overview of the opportunities available to patient advocates. We encourage you to share this information with any colleagues who may be involved in planning your organization's participation in the ASCO Annual Meeting.

The Conquer Cancer Foundation Patient Advocate Scholarship Program

The application period for the 2016 ASCO Annual Meeting Conquer Cancer Foundation Patient Advocate Scholarship Program will be announced in January.

The Conquer Cancer Foundation Patient Advocate Scholarship Program provides scholarships for patient advocates to attend ASCO-sponsored Symposia and the ASCO Annual Meeting to learn of important advances in their areas of interest. Scholarships help cover travel, hotel, and registration expenses and are based primarily on financial need, advocacy experience, and current advocacy activities and involvement. Find more information here.

ASCO-Sponsored Patient Advocacy Booth

The ASCO-Sponsored Patient Advocacy Booth is designed to give not-for-profit patient advocacy organizations an opportunity to promote their resources and services to the professional oncology community. This booth, which includes 28 patient advocacy organizations, provides a venue where participants can display materials and where patient advocates can meet, interact, and exchange information with meeting attendees. Organizations exhibiting in the ASCO-Sponsored Patient Advocacy Booth receive two complimentary session access passes that their exhibit staff may use to attend the non-ticketed meeting sessions. These passes may be picked up onsite, in the Patient Advocate Lounge, Room S402 of McCormick Place. Exhibit applications are now closed.

Please note that your application to the ASCO-Sponsored Patient Advocacy Booth indicates you are able to commit to exhibiting at the ASCO Annual Meeting. If you are unable to fulfill this commitment it will result in a two year suspension from exhibiting in the ASCO-Sponsored Patient Advocacy Booth at the ASCO Annual Meeting.

Individual Patient Advocacy Booths

Individual exhibit booths, also near the front of the Oncology Professionals Hall, are available to patient advocacy organizations at a reduced rate and granted on a first come-first served basis, based on eligibility criteria. Organizations exhibiting in an individual patient advocacy booth receive two complimentary session access passes that their exhibit staff may use to attend the non-ticketed meeting sessions. These passes may be picked up onsite, in the Patient Advocate Lounge, Room S402 of McCormick Place. To inquire about an individual booth, please contact patientadvocates@asco.org.

Reduced Registration Rate for Patient Advocates (for non-exhibitors)

Patient advocacy organizations may register up to four representatives to attend ASCO's Annual Meeting at a reduced registration rate.  Each individual must be approved by ASCO staff in order to register at this reduced rate. Those that are approved will receive a registration code and instructions.  Registration rates, deadlines, criteria, and instructions are available on the Patient Advocate Information section of the ASCO Annual Meeting website.

Patient advocate registration includes:

  • Access to all Educational Sessions and Scientific Sessions
  • Ability to purchase a Ticketed Session package (Ticketed Sessions include the limited attendance Meet the Professor Sessions and Clinical Problems in Oncology Sessions)
  • Access to Poster Sessions
  • Access to Virtual Meeting and the Attendee Resource Center
  • Entrance to the Oncology Professionals Hall during open hours
  • Access to the Patient Advocate Lounge, Room S402
  • Downloadable Meeting Materials: Educational Book, Proceedings Part I, Annual Meeting Program, and ASCO Daily News including Proceedings Part II

ASCO President's Reception

Patient advocates that are registered for the ASCO Annual Meeting are invited to attend the ASCO President's Reception from 7 to 10 PM on Sunday, June 5 at Morgan Manufacturing in Chicago. Invitations will be sent in April 2016. RSVP is required in advance and is limited to two representatives for advocates who are exhibiting at the Meeting on behalf of a patient advocacy organization.

Patient Advocate Lounge – Room S402, McCormick Place

The Patient Advocate Lounge serves as a home base where advocates can gather in a relaxed environment to take a break, utilize the computer terminals, network with others, and peruse ASCO patient information materials. Continental breakfast is available each morning and lunch is available on Saturday, Sunday, and Monday. Advocates can obtain patient advocate ribbons and  cancer survivor ribbons in the Lounge. And exhibitors may pick up complimentary session access passes in the Lounge. The Patient Advocate Lounge is Room S402 at McCormick Place and is open during the following hours:

Friday, June 3             12:00 PM to 6:15 PM

Saturday, June 4         7:30 AM to 6:15 PM

Sunday, June 5           7:30 AM to 6:15 PM

Monday, June 6          7:30 AM to 5:30 PM

Tuesday, June 7         7:30 AM to 10:30 AM

Virtual Meeting

Unable to attend this year's ASCO Annual Meeting? You may want to consider a subscription to Virtual Meeting. This product is for people who do not attend the meeting and would like access to the meeting presentations, accessible by laptop, PC, or mobile device. A discounted rate is available for patients, survivors, caregivers, and advocates, so please contact patientadvocates@asco.org if you are interested in purchasing the Virtual Meeting.

More Information

Information on the 2016 ASCO Annual Meeting can be found on the Meeting website, which includes Frequently Asked Questions about the Meeting.

Visit Cancer.Net's ASCO Annual Meetings section to review a searchable news archive from past Meetings.

Follow Cancer.Net’s coverage on social media for real-time updates on Twitter, Facebook, YouTube, or Google+. New to social media? Here are some helpful guidelines for getting started.

Sign up now to receive the free newsletter Inside Cancer.Net, and get an email each day of the Meeting.

Search the thousands of Meeting abstracts online (starting mid-May 2016) by visiting the ASCO Abstract Database.

Questions about ASCO’s patient advocacy programs can be directed to patientadvocates@asco.org or 571-483-1369.